Commission Implementing Regulation (EU) 2025/2055of 2 October 2025laying down rules for the application of Regulation (EU) 2024/1351 of the European Parliament and of the Council, as regards asylum and migration management and repealing Commission Regulation (EC) No 1560/2003

Article 29(2) of Regulation (EU) 2024/1351: valid visa

Proof YES/NO

If YES is selected, the following field will be activated:

The person is in possession of original documents: YES/NO

Circumstantial evidence YES/NO

Other relevant information – if selected, a field for free text to be activated – maximum 1000 characters

Article 29(4) of Regulation (EU) 2024/1351: expired, annulled, revoked or withdrawn residence document

Proof YES/NO

If YES is selected, the following field will be activated:

The person is in possession of original documents: YES/NO

Circumstantial evidence YES/NO

Other relevant information – if selected, a field for free text to be activated – maximum 1000 characters

Article 29(4) of Regulation (EU) 2024/1351: expired annulled, revoked or withdrawn visa

Proof YES/NO

If YES is selected, the following field will be activated:

The person is in possession of original documents: YES/NO

Circumstantial evidence YES/NO

Other relevant information – if selected, a filed for free text to be activated – maximum 1000 characters

Article 33(2) of Regulation (EU) 2024/1351: disembarkation following a search and rescue operation

Proof YES/NO

Circumstantial evidence YES/NO

Other relevant information – if selected, a field for free text to be activated – maximum 1000 characters

Article 42(1), point (j), of Regulation (EU) 2024/1348

(when one of the two grounds is selected, a new field will be activated below it introducing free text (maximum 500 characters) to provide further information about the exact circumstances justifying the mandatory application of the asylum border procedure)

Date of registration of the application: …

(to be selected from a calendar):

THE APPLICANT IS DETAINED IN ACCORDANCE WITH ARTICLE 44(2) REGULATION (EU) 2024/1351:

YES/NO

If YES is selected, the following field will be activated

Date of detention – to be selected from a calendar

THE APPLICANT HAS FAMILY MEMBER(S) WHO IS/ARE ALSO SUBJECT TO THIS TAKE CHARGE REQUEST: YES/NO

(if YES is selected, the fields below will be activated; in addition to the fields below, the requesting Member State shall fill in for all family members the relevant personal information and any other information requested under Part I if YES is selected, all fields that become available shall be filled in for every family member included in the current form )

FAMILY MEMBER 1:

Family relation (to be selected from a menu)

OPTIONAL: proof of the family link (if applicable) (to be attached – max size of file)

ADD MORE FAMILY MEMBERS

note that the overall size of the file(s) should not exceed the maximum size that could be exchanged via DubliNet

Part II (to be filled in by the requested Member State)

o

ACCEPT

If ACCEPT is selected, the following fields are activated

ACCEPTANCE ON THE BASIS OF THE FOLLOWING PROVISION OF Regulation (EU) 2024/1351:

Article 29(2) of Regulation (EU) 2024/1351: valid visa

Article 29(4) of Regulation (EU) 2024/1351: expired, annulled, revoked or withdrawn residence document

Article 29(4) of Regulation (EU) 2024/1351: expired, annulled, revoked or withdrawn visa

Article 33(2) Regulation (EU) 2024/1351: Disembarkation following a search and rescue operation

Date of absconding: … (date to be selected from a calendar)

Extended timeline for the transfer: … (date to be selected from a calendar)

o

The person does not comply with the transfer decision

Extended timeline for the transfer: … (date to be selected from a calendar)

o

The person is imprisoned

Extended timeline for the transfer: … (date to selected from a calendar)

o

The requesting Member State has become responsible (if selected, the fields below will be activated):

Indication of the responsibility in Eurodac pursuant to Article 16(3) of Regulation 2024/1358 and Article 37(1) of Regulation 2024/1351: YES (to be selected)

Reason:

The transfer has not been carried out within the time limit set out in Article 46(1) of Regulation (EU) 2024/1351

The transfer has not been carried out within the time limits set out in Article 46 (2) of Regulation (EU) 2024/1351

The transfer cannot be carried out pursuant to Article 16(3) of Regulation (EU) 2024/1351 and no other Member State can be designated as responsible

The transfer is not in the best interest of the child (Article 25(5) of Regulation (EU) 2024/1351)

The transfer decision was challenged in accordance with Article 43 of Regulation (EU) 2024/1351 and the appeal was successful

Discretionary clause under Article 35 of Regulation (EU) 2024/1351 was applied by the requesting Member State

A residence document was issued to the person by the requesting Member State

ADDITIONAL INFORMATION BY THE REQUESTED MEMBER STATE:

o

Update the information about the possibilities to carry out the transfer:

General information to be provided about the possibilities to proceed with the transfer. Free text to be filled in. Maximum size 1500 characters.

Part IV (to be filled in by requested Member States)

This part is optional. It can be activated only by the requested Member State.

Activate – YES

if YES is selected, the fields below will appear

A transfer is no longer necessary as the person is identified at the territory of the requested Member State: YES

Date of the reporting of the person to the authorities in the requested Member State: … (date to selected from a calendar)

Additional information: YES/NO

(If YES is selected, a field for free text up to 1000 will be activated allowing to describe any other relevant information)

ONLY IF the standard form is about a family:

All family members subject to this transmission are identified at the territory of the requested Member State: YES/NO

(If NO is selected, a field for free text up to 2000 will be activated allowing to describe the available information)

Other relevant information: YES/NO

(If YES is selected, a field for free text up to 2000 will be activated allowing to describe the available information)

Annex

ANNEX III

STANDARD FORM FOR THE SUBMISSION AND REPLIES TO TAKE BACK NOTIFICATIONS

Part I (to be filled in by the notifying Member State)

Total number of persons covered by the current form:… (to be selected from a drop down menu)

Link with other cases: YES/NO (if YES is selected, a field will be activated to add the reference number of the transmission of the linked case and a field with free text up to 1000 characters will be activated to fill in other relevant information)

One or more persons subject to the current standard form have been flagged in Eurodac in accordance with 17(2)(i) of Regulation (EU) 2024/1358: YES/NO (if YES is selected, a drop down menu will be activated to select he Member State(s) that introduced the flag(s), multiple choice possible)

…NOTIFIES…FOR …/…

the name of the Member

State to be filled in by default

the name of the notified

Member State to be selected by a drop-down menu

the name of the person,

the Eurodac number and the national reference number of the notifying Member State

Date of Eurodac hit: … (to be selected from a calendar)

Date of the notification: … (to be generated automatically)

This notification can be confirmed or not confirmed by … (a date to be generated from a calendar)

Person is unaccompanied minor: YES/NO

(if YES is selected, it will activate the following field):

Person is a minor under 6 years old: YES/NO

(If YES is selected, it will disactivate all boxes in relation to Eurodac data and will open following fields):

Name:

Date of birth:

Nationality:

Other personal information:

Person whose fingertip condition does not allow for the taking of fingerprints: YES/NO

(if YES is selected, it will disactivate all boxes in relation to Eurodac data and will open boxes with free text)

Person has family member(s) who is/are also subject to this take back notification: YES/NO

(if YES is selected, the fields below will be activated; in addition to the fields below, the notifying Member State shall fill in for all family members the relevant personal information and any other information requested under Part I of current standard form as per the main subject of the notification; if YES is selected, all fields available for the main subject will become available and shall be filled in for every family member included in the current form )

FAMILY MEMBER 1:

family relation (to be selected from a menu)

OPTIONAL: proof of the family link (if applicable) (to be attached – max size of file)

ADD MORE FAMILY MEMBERS

note that the overall size of the file(s) should not exceed the maximum size that could be exchanged via DubliNet

This notification concerns a take back case referred to in:

(only one option from above may be selected; when an option is selected, a sub-section is opened depending on the choice to be filled in – see below the different filled that should be activated depending of the choice of the respective option; the selection of one of the below options deactivate the others)

Article 36(1), point (c), of Regulation (EU) 2024/1351

Article 38(5) of Regulation (EU) 2024/1351

Information about the possibilities to carry out the transfer:

General information to be provided about the possibilities to proceed with the transfer. Free text to be filled in. Maximum size 1500 characters.

DATE OF THE CONFIRMATION: …

to be generated automatically

o

Person was effectively removed or returned voluntarily

attach proof

(this field cannot be selected if no proof is attached)

For the notifying Member State:

o

Accept the proof

(selecting this will finalise the notification)

o

Request reconsideration

(selecting this will activate an open box to motivate the request + to indicate the deadline for reply)

o

Person has left the territory of the Member States for more than 9 months

attach proof

(this field cannot be selected if no proof is attached)

For the notifying Member State:

o

Accept the proof

(selecting this will finalise the notification)

o

Request reconsideration

(selecting this will activate an open box to motivate the request + to indicate the deadline for reply)

o

Final decision for this person was taken under the asylum border procedure in accordance with Article 45 of Regulation (EU) 2024/1348 more than 15 months ago

attach proof

(this field cannot be selected if no proof is attached)

For the notifying Member State:

o

Accept the proof

(selecting this will finalise the notification)

o

Request reconsideration

(selecting this will activate an open box to motivate the request + to indicate the deadline for reply)

o

Incorrect indication of responsibility in Eurodac (appears only if the notifying Member State has selected a notification under Article 36(1), point (b), of Regulation (EU) 2024/1351

include the information that the Member State that inserted the incorrect indication in Eurodac has been informed in accordance with Article 40(5) of Regulation (EU) 2024/1358 and/or include proof of the rectification of the indication in Eurodac. – if selected an open field will be activated of up to 500 characters to fill in the relevant information.

o

Process for determining the Member State responsible has been finalised and Member State responsible is now indicated in Eurodac (appears only if the notifying Member State has selected a notification under Article 38(4) of Regulation (EU) 2024/1351

indicate the Member State responsible – from a menu

o

Another Member State has issued a residence document

indicate the Member State responsible – from a menu (The notified Member State is to indicate the shift of responsibility in Eurodac in accordance with Article 16(3) of Regulation (EU) 2024/1358.)

o

Another Member State has become responsible due to failure to transfer the person within the timelines set in Article 46 of Regulation (EU) 2024/1351

indicate the Member State responsible – from a menu (The notified Member State is to indicate the shift of responsibility in Eurodac in accordance with Article 16(3) of Regulation (EU) 2024/1358.)

o

Another Member State has become responsible due to the application of the discretionary clause

indicate the Member State responsible – from a menu (The notified Member State is to indicate the shift of responsibility in Eurodac in accordance with Article 16(3) of Regulation (EU) 2024/1358.)

o

The Member State where the unaccompanied minor is present is responsible following the best interest of the child assessment (this option is activated only if in the first part the notifying Member State has indicated that it is an UAM case)

indicate the Member State responsible – from a menu (The notified Member State is to indicate the shift of responsibility in Eurodac in accordance with Article 16(3) of Regulation (EU) 2024/1358.

o

The person is beneficiary of international protection

(if selected, a field will be activated for describing the situation – maximum 500 characters)

DATE OF NON-CONFIRMATION: …

to be generated automatically

Part III (to be filled in by both Member States if needed)

This part can be activated only by the notifying Member State.

Activate – YES

if YES is selected, the fields below will appear

ADDITIONAL INFORMATION BY THE NOTIFYING MEMBER STATE:

o

The person has appealed the transfer decision and suspensive effect has been granted (if selected, a field for free text up to 500 characters will be activated to provide additional information)

o

The person has absconded (if selected, the fields below will be activated):

Date of absconding: … (date to be selected from a calendar)

Extended timeline for the transfer: …(date to be selected from a calendar)

o

The person does not comply with the transfer decision

Extended timeline for the transfer: … (date to be selected from a calendar)

o

The person is imprisoned

Extended timeline for the transfer: … (date to be selected from a calendar)

o

The notifying Member State is responsible (if selected, the fields below will be activated):

Responsibility is updated in Eurodac: YES (to be selected)

Legal ground for the shift:

The transfer has not been carried out within the timelines under Article 46(1) of Regulation (EU) 2024/1351

The transfer has not been carried out within the timelines of Article 46 (2) of Regulation (EU) 2024/1351

The transfer is precluded under Article 16(3) of Regulation (EU) 2024/1351

The transfer is not in the best interest of the child as envisaged under Article 25(5) of Regulation (EU) 2024/1351

The transfer decision was appealed in accordance with Article 43 of Regulation (EU) 2024/1351 and the appeal was successful

Discretionary clause under Article 35 of Regulation (EU) 2024/1351 was applied

A residence document was issued to the person by the requesting Member State

ADDITIONAL INFORMATION BY THE NOTIFIED MEMBER STATE:

o

Update information about the possibilities to carry out the transfer:

General information to be provided about the possibilities to proceed with the transfer. Free text to be filled in. Maximum size 1500 characters.

This field activates if the notifying Member State clicks on the button Request transfer dates to be updated. If this button is not clicked, this part will remain inactive.

Part IV (to be filled in by requested Member States)

This part is optional. It can be activated only by the requested Member State.

Activate – YES

if YES is selected, the fields below will appear

A transfer is no longer necessary as the person is identified at the territory of the notified Member State: YES

Date of the reporting of the person to the authorities in the requested Member State: … (date to selected from a calendar)

Additional information: YES/NO

(If YES is selected, a field for free text up to 1000 will be activated allowing to describe any other relevant information)

ONLY IF the standard form is about a family:

All family members subject to this transmission are identified at the territory of the notified Member State: YES/NO

(If NO is selected, a field for free text up to 2000 will be activated allowing to describe the available information)

Other relevant information: YES/NO

(If YES is selected, a field for free text up to 2000 will be activated allowing to describe the available information)

Annex

ANNEX IV

STANDARD FORM FOR TRANSMISSION OF INFORMATION ON RELOCATION

PART I (TO BE FILLED IN BY THE BENEFITTING MEMBER STATE)

All fields are mandatory to be filled in unless they are explicitly designated as optional. The form cannot be saved and sent if all mandatory fields are not filled in.

Total number of persons concerned by this form:… (to be selected from a drop down menu)

Link with other cases: YES/NO (if YES is selected, a field will be activated to add the reference number of the transmission of the linked case and a field with free text up to 1000 characters will be activated to fill in other relevant information)

Terminate the current relocation procedure: YES (optional field; to be used in accordance with Article 17(2), second subparagraph when the conditions of Article 67(2) of Regulation (EU) 2024/1351 are met))

… (the name of the benefitting Member State to be selected from a drop out menu) identified in the Commission decision ………………………………………. (quote the number of the Commission decision) as being under migratory pressure TRANSMITS A RELOCATION FORM to … (the name of the contributing Member State to be selected form a drop down menu) that contributes with relocation to the Annual Solidarity Pool established by Council implementing act … (quote the number of the Council implementing act)

Date of transmission: … (to be generated automatically + possibility to be edited manually if needed)

Reference number of the transmission… (to be generated automatically + possibility to be edited manually if needed)

File number in the benefitting Member State: … (optional: to be typed)

File number in the contributing Member State: (optional: to be typed by the contributing Member State)

Eurodac reference number of the benefitting Member State … (to be typed)

INFORMATION ON THE PERFORMED SECURITY CHECKS:

(the name of the benefitting MS to be selected from a drop out menu)

…declares that there are NO reasonable grounds to consider the person subject to this transmission as threat to the internal security. This was verified through (select at least one of the following):

Security check provided for in Article 15 of Regulation (EU) 2024/1356 - if selected, the following fields will be activated (all fields are mandatory:

date of the check (to be selected from a calendar)

place of the check

additional information about the security check (free text, maximum 500 characters)

If selected, the benefitting Member State shall attach, to the current standard form, where appropriate, the screening form provided for in Article 17 of Regulation (EU) 2024/1356

other security check – if selected, the following fields will be activated to insert information for the latest security check performed (all fields are mandatory):

date of the check (to be selected from a calendar)

place of the check

additional information about the nature of the check (free text, maximum 1500 characters)

The person has been informed about his/her obligations under Article 17(4) of Regulation (EU) 2024/1351 and the consequences of non-compliance set out in Article 18(1) of Regulation (EU) 2024/1351 and Article 21 of Directive (EU) 2024/1346: YES/NO

GENERAL INFORMATION:

The person concerned by this transmission is:

o

Beneficiary of international protection

o

Applicant for international protection

If Beneficiary of international protection is selected, the following fields will be activated:

The person has consented to the relocation -YES (a box to be ticked)

The person was granted international protection on … (data to be typed)

Type of status – please select

refugee status

subsidiary protection

The decision to grant international protection is attached to the current form YES/NO

The identity document of the person concerned is attached to the current form YES/NO

The signed consent of the person concerned is attached to the current form YES/NO

If applicants for international protection is selected, the following fields will be activated:

The procedure for determining the Member State responsible has been completed: YES/NO

If YES is selected, an automatic line will appear by default indicating that the benefitting Member State is the responsible Member State, and the responsibility is established on criteria different than the ones in Articles 25 to 28 and Article 34 of Regulation (EU) 2024/1351,with the exception of Article 25(5) of Regulation (EU) 2024/1351.

The person concerned by this transmission and his/her family members where applicable has/have been informed about the obligations of the applicants and the consequences of non-compliance: YES /NO

The person and/or one or more of his/her family members concerned by this transmission is a vulnerable person: YES/NO

If YES is selected, a field will be activated to select one or more of the following options. In case of more than one options from the list below are selected a new field will be activated next to every selection to indicate for whom the specific vulnerability is relevant to:

Minor

UAM

Person with disabilities

Elderly person

Pregnant woman

Lesbian, gay, bisexual, trans and intersex person

Single parent with minor children

Victim of trafficking of human being

Person with serious illnesses

Person with mental disorders including post-traumatic stress disorder

Person who has been subject to torture, rape or other serious form of psychological, physical or sexual violence

Other – if selected, a box will open for free text up to 500 characters.

An additional box next to every selection will open to specify the specific needs and the exact situation of the person and/or types of support required for each vulnerability selected.

The person subject to this transmission has provided information on the existence of meaningful links with the selected contributing Member State: YES/NO

If YES is selected, a field will be activated to select one of the following options:

Cultural considerations – if selected, a field will be opened for introducing free text – up to 500 characters and to provide further information

Extended family links - if selected, a field will be opened for introducing free text – up to 500 characters to elaborate and to provide further information (including first name, last name, date of birth, current address if available)

Other - if selected, a field will be opened for introducing free text – up to 500 characters and to provide further information

Other information that could be relevant for assessing whether the person concerned poses a threat to internal security YES/NO

If YES is selected, a field for free text up to 1000 will be activated allowing to describe inter alia security checks performed by the benefitting Member State that are relevant for the assessment of possible security risk posed by the person

The person subject to this transmission has family members that are applicants or beneficiaries in the benefitting Member State: YES/NO

If YES is selected, the fields below will be activated; in addition to the fields below, the benefitting Member State shall fill in for all family members the relevant personal information, the information on the performed security checks and any other information requested under Part I of current standard form as per the main subject of the relocation transmission; for that purpose if YES is selected, all fields available for the main subject will become available and shall be filled in also for every family member included in the current form

Number of family members: …

Family link to the person subject of the current transmission: … (to be selected from a drop out menu)

Proof of the family link: YES/NO (to be attached – max size of the file)

Current address/location within the benefitting Member State: … (to be typed)

PERSONAL INFORMATION:

If APPLICANT is selected, as an option under the question about the status of the person under the current transmission, the following fields under personal information will be activated:

Eurodac reference number: … (identical as the Eurodac number referred above)

Surname: … (to be typed)

Forename… (to be typed)

Name at birth… (optional: if different from above to be typed)

Aliases… (optional: if applicable to be typed)

Sex: … (to be selected from a drop out menu)

Nationality: … (to be selected from a drop out menu + stateless persons + other)

Other nationalities: … (optional: to be selected from a drop out menu + other)

Date of birth: … (to be selected from a calendar)

Place of birth (country, region, town): … (to be typed)

Marital status: … (to be selected from a drop out menu; if MARRIED OR UNAMRRIED PARTER IN STABLE RELATIONSHIP is selected from the drop down menu, additional fields will be activated to indicate the place of residence of the spouse or the applicant’s partner if known)

Forename and surname of the parents, if available: … ( optional: to be typed)

Identity or travel document: YES/NO

If YES is selected, a new field will be activated to fill in the No and the type of the document and to elaborate on the explanations provided for the lack of document. If the person has more than one identity document or travel document, information should be provided for all of them.

… (type and number, the three letter code of the issuing country and the expiry date of the document to be typed)

Date and place of the registration of the application for international protection … (for the date to be selected from a calendar)

Current address/location within the benefitting Member State … (to be typed)

Country of residence prior to arrival… (to be selected from a drop out menu + other)

Photo: … (to be attached to the form; in the form this field should be only ticked)

Fingerprint data: …( to be attached to the form, NIST standard ; in the form this field should be only ticked)

Language … (to be selected from a drop out menu + other) (possibility to select more than one language)

If BENEFICIARY FOR INTERNATIONAL PROTECTION is selected, as an option under the previous question, the following fields under personal information will be activated:

Eurodac reference number: … (to be typed)

Surname: … (to be typed)

Forename: … (to be typed)

Name at birth: … (optional, from above to be typed)

Aliases: … (optional, to be typed)

Sex: … (to be selected)

Nationality: … (to be selected from a drop out menu + stateless persons + other)

Other nationalities: … (OPTIONAL, o be selected from a drop out menu + other)

Date of birth : … (to be selected from a calendar)

Place of birth (country, region, town): … (to be typed)

Marital status… (to be selected from a drop out menu; if MARRIED or UNMARRIED PARTNER IN A STABLE RELATIONSHIP is selected from the drop down menu, additional fields will be activated to indicate the place of residence of the spouse or the applicant’s partner if known)

Forename and surname of the parents, if available… (optional: to be typed)

Identity or travel document: YES/NO

If YES is selected, a new field will be activated to fill in the number and the type of the document. If the person has more than one identity document or travel document, information should be provided for all of them.

… (type and number, the three-letter code of the issuing country and the expiry date of the document to be typed)

Current address/location within the benefitting Member State: … (to be typed)

Country of residence prior to arrival: … (to be typed)

Photo: (to be attached to the form and a box to be ticked in the form)

Fingerprints: (to be attached to the form, NIST standard; a box to be ticked in the form)

Language … ( to be selected from a drop out menu + other)

PART II (TO BE FILLED IN BY THE MEMBER STATE OF RELOCATION)

•

REQUEST PERSONAL INTERVIEW WITH THE PERSON (the selection of this option, will activate Part III of the current form)

If selected, the following fields will be activated:

Type of personal interview:

Remote interview

In person interview

•

REQUEST EXTENSION OF THE DEADLINE FOR CONFIRMATION OF RELOCATION

If selected, a field will pop up calculating automatically the new deadline for possible objection.

If selected, the following options will be activated:

The examination of the information under the current transmission is particularly complex - if selected, a field will be opened for introducing free text – up to 500 characters and to provide further information

A large number of cases need checking at the same time - if selected, a field will be opened for introducing free text – up to 500 characters and to provide further information

•

CONFIRMATION OF THE RELOCATION

If CONFIRMATION is selected, the following fields are activated

Information about the possibilities to carry out the transfer:

General information to be provided about the possibilities to proceed with the transfer. Free text to be filled in. Maximum size 1500 characters.

DATE OF THE CONFIRMATION: …

to be generated automatically

•

NON-CONFIRMATION OF RELOCATION ON SECURITY GROUNDS according to Article 67(2) of Regulation (EU) 2024/1351

If selected, the following field will be activated automatically:

The Member State of relocation transmitted information on the nature and underlying elements of the threat of the person under this transmission to the benefitting Member State on … (date to be selected from a calendar) Additional details on the transmission mode, if possible: …

Other relevant information (if selected, a field will be opened for introducing free text)

Date of non-confirmation: …

to be generated automatically

•

NON-CONFIRMATION OF RELOCATION ON OTHER GROUNDS in accordance with Regulation (EU) 2024/1351

If selected, the following field will be activated automatically. Only one can be selected:

Form transmitted for person outside of the scope of the relocation procedure as defined under Regulation (EU) 2024/1351 (if selected, the following options will be activated):

No consent given by the beneficiary of international protection to be relocated and/or it is not agreed bilaterally between the contributing and the benefitting Member State in accordance with Article 56 (2) point (a), (ii) of Regulation (EU) 2014/1351; not active as an option if beneficiary is not selected above)

International protection granted more than 3 years prior to the adoption of the Council Implementing Act referred to in Article 57 of Regulation (EU) 2024/1351 (only if the person subject of the transmission is beneficiary of international protection; not active as an option if beneficiary of international protection is not selected above)

The person subject to the transmission is neither an applicant for international protection nor a beneficiary of international protection

Form transmitted to manifestly incorrect Member State (if selected, the following options will be activated):

The contributing Member State has fully implemented its relocation pledge included in the Council Implementing Act pursuant to Article 57, or its reduced pledge where a deduction was granted in a Council Implementing Act pursuant to Article 61 or 62 of Regulation (EU) 2024/1351;

The contributing Member State has not pledged relocation.

Systematic shortcomings are identified by the Commission in the benefitting Member State leading to serious negative consequences for the functioning of Regulation (EU) 2024/1351 and the contributing Member State chooses not to implement its pledge towards that benefitting Member State.

PART III (TO BE FILLED IN BY THE BENEFITTING MEMBER STATE)

This part is optional. It can be activated only by the Member State of relocation by requesting a personal interview. If activated, the benefitting Member State shall provide the necessary information.

The person under the current transmission is duly informed about the nature and the purpose of the personal interview requested. YES/NO

IF REMOTE INTERVIEW IS REQUESTED:

Date for the interview: … (to be selected from a calendar)

Time of the interview: … (to be selected from a calendar)

Details for the remote connection:…

IF IN PERSON INTERVIEW IS REQUESTED:

Date for the interview: … (to be selected from a calendar) Time of the interview: … (to be selected from a calendar)

Place for the interview:…

PART IV (TO BE FILLED IN BY THE BENEFITTING MEMBER STATE)

This part is optional. It can be activated only by the benefitting Member State in accordance with Article 17(2) of this Regulation

Transmission of updated information YES

If selected, the following fields will be activated:

The updated information concerns the following part(s) of the information included under Part I of the current standard form (multiple choice is possible):

General information

Personal information

Information on the performed security checks

A field for free text up to 2000 will be activated under each of the selected fields above to clarify the exact nature and type of the new information)

PART V (TO BE FILLED IN BY THE MEMBER STATE OF RELOCATION)

This part is optional. It can be activated only by the contributing Member State.

Activate – YES

if YES is selected, the fields below will appear

A transfer is no longer necessary as the person is identified at the territory of the Member State of relocation: YES

Date of the reporting of the person to the authorities in the contributing Member State: … (date to selected from a calendar)

Additional information: YES/NO

(If YES is selected, a field for free text up to 1000 will be activated allowing to describe any other relevant information)

ONLY IF the standard form is about a family:

All family members subject to this transmission are identified at the territory of the Member State of relocation: YES/NO

(If NO is selected, a field for free text up to 2000 will be activated allowing to describe the available information)

Other relevant information: YES/NO

(If YES is selected, a field for free text up to 2000 will be activated allowing to describe the available information)

Annex

ANNEX V

STANDARD FORM FOR EXCHANGE OF INFORMATION FOR TRANSFERS

All fields are mandatory to be filled in unless they are explicitly designated as optional. The form cannot be saved and sent if all mandatory fields are not filled in.

Part I General information about the transfer:

To be filled in by the transferring Member State

Total number of persons covered by the current form:…….. (to be selected from a drop down menu)

Link with other cases: YES/NO (if yes is selected, a field will be activated to add the reference number of the transmission of the linked case and a field with free text up to 1000 characters will be activated to fill in the relevant information)

TRANSFERRING MEMBER STATE (to be generated automatically): …

REFERENCE NUMBER IN THE TRANSFERRING MEMBER STATE (to be typed in): …

EURODAC NUMBER IN THE TRANSFERRING MEMBER STATE (to be typed in): …

RECEIVING MEMBER STATE (to be selected from a menu): …

REFERENCE NUMBER IN THE RECEIVING MEMBER STATE (to be typed in) (optional): …

EURODAC NUMBER IN THE RECEIVING MEMBER STATE (to be typed in): …

TRANSFER IS ORGANISED BASED ON:

Take charge procedure

(if selected, the following fields will be activated)

Date of acceptance (to be typed in): …

Date of final decision on the appeal (only if the transfer decision was appealed and suspensive effect was granted) (to be typed in): …

Date of extension of the timelines for transfers in accordance with Article 46(2) of Regulation (EU) 2024/1351 (to be typed in): … and the reason for this extension (to be selected from a drop-down menu)

Take back procedure

(if selected, the following fields will be activated)

Date of confirmation (to be typed in): …

Date of final decision on the appeal (if applicable, only if the transfer decision was appealed and suspensive effect was granted) (to be typed in): …

Date of extension of the timelines for transfers in accordance with Article 46(2) of Regulation (EU) 2024/1351 (to be typed in): … and the reason for this extension (to be selected from a drop-down menu)

Relocation procedure

(if selected, the following fields will be activated)

Date of confirmation (to be typed in): …

Date of final decision on the appeal (if applicable, only if the transfer decision was appealed and suspensive effect was granted) (to be typed in): …

The person concerned is detained in accordance with Article 44(2) of Regulation (EU) 2024/1351 YES/NO

Part II Detailed information about the modalities of the transfer

to be filled in by the transferring Member State except for the field where it is explicitly indicated that it is for the receiving Member State to fill in the necessary information

TYPE OF TRANSFER:

Voluntary transfer

( if selected, the following fields will be activated)

to be filled in by the transferring Member Stateto be filled in by the receiving Member State

Confirmation that the person to be transferred does not fall within one of the following categories (all fields should be field in):

No risk of absconding during the transfer has been identified YES

The person is not an unaccompanied minor YES

The person does not pose threat to internal security YES

The person does not have special needs to be adequately addressed within the meaning of Article 48(2), point (a), of Regulation (EU) 2024/1351 YES

Name and address of the authority where the person will appear upon arrival (to be selected from a drop down menu based on the information pursuant to Article 23 (2)): …

Date of the arrival of the person (one of the options below should be selected):

o

The person will arrive by … (to be selected from a calendar)

The person has arrived safely:

YES/NO

Add more information(optional): YES/NO

If selected, a field with free text can be activated for additional information with maximum size of 500 characters

Transfers carried out by supervised departure

(if selected, the following fields will be activated)

to be filled in by the transferring Member Stateto be filled in by the receiving Member State

The person will be accompanied to the point of embarkation by an official of the transferring Member State: YES

Date of transfer (to be selected from a calendar): ….

Mode of transportation (please select one of the following):

o

Plane

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the flight number and other relevant information about the itinerary)

o

Train

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)

o

Bus

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)

o

Boat/Ferry

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)

o

Other

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)

Location of arrival (to be typed in):

Estimated time of arrival at the destination (to be selected from a calendar/ clock):

In case the person will not be received by the authorities at the point of disembarkation:

Name and address of the authority where the person will appear upon arrival (to be selected from a drop down menu based on the information pursuant to Article 23 (2)): ………………………………………..

Date of the arrival of the person (one of the options below should be selected):

o

The person will arrive on ……….. (to be selected from a calendar)

I.

To be filled in before the transfer

CONFIRM the modalities of the transfer as defined by the transferring Member State:

YES/NO

If NO is selected, the following fields will be activated for the receiving Member State to indicate two alternative possibilities to carry out the transfer:

ALTERNATIVE 1 TO CARRY OUT THE TRANSFER:

Date of transfer (to be selected from a calendar; transfer shall take place as soon as practically possible and within the time limits set out in Article 46 of Regulation (EU) 2024/1351):

Mode of transportation (please select one of the following):

o

Plane

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the proposed itinerary and other relevant information about the itinerary)

o

Train

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)

o

Bus

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)

o

Boat/Ferry

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)

o

Other

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)

Location of arrival (to be typed in):

Estimated time of arrival at the destination (to be selected from a calendar + clock)

For the transferring Member State to fill in:

o

ACCEPT ALTERNATIVE 1 YES/NO

o

ADDITIONAL INFORMATION (optional; if activated a field with free text up to 1000 characters will be available)

ALTERNATIVE 2 TO CARRY OUT THE TRANSFER:

Date of transfer (to be selected from a calendar; transfer shall take place as soon as practically possible and within the time limits set out in Article 46 of Regulation (EU) 2024/1351):

Mode of transportation (please select one of the following):

o

Plane

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the proposed itinerary and other relevant information about the itinerary)

o

Train

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)

o

Bus

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)

o

Boat/Ferry

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)

o

Other

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)

Location of arrival (to be typed in):

Estimated time of arrival at the destination (to be selected from a calendar+clock)

For the transferring Member State to fill in:

o

ACCEPT ALTERNATIVE 2 YES/NO

o

ADDITIONAL INFORMATION (optional; if activated a field with free text up to 1000 characters will be available)

For the transferring Member State to fill in:

o

Proceed with a transfer to the location as indicated in accordance with Article 23(1) second subparagraph YES/NO

II.

To be filled in after the transfer

The person has arrived safely: YES/NO

(in case the person was not received at the point of disembarkation)

Add more information(optional): YES/NO

If selected, a field with free text can be activated for additional information with maximum size of 500 characters

Transfer under escort

(if selected, the following fields will be activated)

to be filled in by the transferring Member Stateto be filled in by the receiving Member State

The person poses threat to internal security: YES/NO

If YES is selected, a field to be activated to confirm whether and when the information of the nature of the threat was sent through the respective channels

(This field is active only for transfers following a take back procedure indicated in Part I)

The person is transferred as part of the simultaneous transfer of 10 persons or more : YES/NO

If YES is selected, the following fields will be activated:

Reference number reference number of the transmission of the standard form set in annex VI:…

If NO is selected, the following fields will be activated:

Mode of transportation (please select one of the following):

o

Plane

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the flight number and other relevant information about the itinerary, including if a charter flight is used)

o

Train

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)

o

Bus

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary, including if a charter bus is used)

o

Boat/Ferry

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)

o

Other

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)

Location of the arrival (to be typed in): …

Estimated time of the arrival at the destination (to be selected from a calendar+clock): …

Details of the escort the field is optional) (to be typed in – name, surname, service, contacts details): …

CONFIRM the modalities of the transfer as defined by the transferring Member State: YES/NO

(activated only for transfers under Article 26(1)(b), i.e. when the transferring Member State selects NO on the question whether The person is transferred as part of simultaneous transfer of 10 persons or more; for transfers under Article 26(1)(a) the following field will be activated as an OPTION):

Request the non-inclusion of the person in the transfer: YES/NO

If YES is selected, the following fields will be activated for the receiving Member State to indicate two alternative possibilities to carry out the transfer:

ALTERNATIVE 1 FOR CARRYING OUT THE TRANSFER:

Date of the transfer (to be selected from a calendar; the transfer shall take place as soon as practically possible and within the time limits set out in Article 46 of Regulation (EU) 2024/1351): …

Mode of transportation (please select one of the following):

o

Plane

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the proposed itinerary and other relevant information about the itinerary)

o

Train

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)

o

Bus

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary, including if a charter bus is used)

o

Boat/Ferry

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)

o

Other

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)

Location of arrival (to be typed in): …

Estimated time of arrival at the destination (to be selected from a calendar+clock) …

For the transferring Member State to fill in:

o

ACCEPT ALTERNATIVE 1 YES/NO

o

ADDITIONAL INFORMATION (optional; if activated a field with free text up to 1000 characters will be available)

ALTERNATIVE 2 FOR CARRYING OUT THE TRANFER

Date of the transfer (to be selected from a calendar; the transfer shall take place as soon as practically possible and within the time limits set out in Article 46 of Regulation (EU) 2024/1351): …

Mode of transportation (please select one of the following):

o

Plane

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the flight number and other relevant information about the itinerary, including if a charter flight is used)

o

Train

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)

o

Bus

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary, including if a charter bus is used)

o

Boat/Ferry

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)

o

Other

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)

Location of the arrival (to be typed in): …

Estimated time of the arrival at the destination (to be selected from a calendar + clock) …

For the transferring Member State to fill in:

o

ACCEPT ALTERNATIVE 2 YES/NO

o

ADDITIONAL INFORMATION (optional; if activated a field with free text up to 1000 characters will be available)

For the transferring Member State to fill in:

o

Proceed with a transfer to the location indicated in accordance with Article 23(1) second subparagraph YES/NO

Part III Personal information about the person subject to transfer

To be filled in by the transferring Member State

THE PERSON TO BE TRANSFERRED WILL BE IN POSSESSION OF (one option to be selected):

Laissez-passer (please specify the number and the type): ….

Other travel or ID document (please specify the number, the type and any other relevant information): …

ID documents and/or other travel documents were handed back to the person concerned: YES/NO/The person was not in possession of such documents

IF NO is selected, a field will be activated with free text up to 1000 characters to fill in when and how those documents will be sent or to indicate whether documents will be handed by the escort(s), where applicable

ASSISTANCE NEEDED UPON ARRIVAL: YES/NO

If YES is selected, the following fields will be activated (multiple choice is possible):

Wheelchair – if selected, the following fields will be activated:

The person is in possession of a wheelchair YES/NO

The situation of the person could be described as:

WCHR (ambulant but handicapped in walking); needs assistance in terminal to/from gate; needs wheelchair or similar when passengers are boarded/disembarking by walking over ramp; does not need assistance in a ramp bus, on passenger steps and in the aircraft cabin to/from seat, toilets and with meals;

WCHS (ambulant but more severely handicapped in walking: cannot use a ramp bus and needs assistance in boarding/disembarking (e.g. on passenger steps; does not need assistance in the aircraft cabin to/from seat, toilets and with meals.);

WCHC (non-ambulant: needs also assistance in the aircraft to/from seat, toilets and possibly with meals);

other – if selected, a field for free text up to 1000 characters will be selected to describe the exact nature of the situation

Mental health service

Medical escort – – if selected, the following fields will be activated:

Needed upon arrival/departure;

needed throughout the transfer;

other – if selected, a field for free text up to 1000 characters will be selected to describe the exact nature of the situation

Oxygen – if selected, the following fields will be activated:

Dosage: …. (to be typed in)

Usage: PERMANENT/STAND-BY ONLY

other relevant information: …. (optional, to be typed in up to 500 characters)

Other (free text up to 1000 characters to describe the exact assistance needed and any other relevant information)

INFORMATION THAT IS ESSENTIAL TO SAFEGUARD THE RIGHTS AND ANY IMMEDIATE SPECIAL NEEDS (in accordance with Article 48(2) of Regulation (EU) 2024/1351): YES/NO

If YES is selected, a field will be activated for free text up to 1000 characters to describe the exact assistance needed and any other relevant information

OTHER RELEVANT INFORMATION FOR THE PERSON SUBJECT TO TRANSFER: YES/NO

If YES is selected, a field will be activated for free text up to 1000 characters to describe the exact assistance needed and any other relevant information

THE APPLICANT HAS FAMILY MEMBER(S) WHO IS/ARE ALSO SUBJECT TO THIS TRANSFER: YES/NO

If YES is selected, the fields below will be activated

FAMILY MEMBER 1:

Surname and Forename (to be typed in): …

Eurodac number in the transferring Member State (to be typed in): …

Reference number in the transferring Member State: …

Reference number in the receiving Member State (if known, optional): …

Family relation (to be selected from a menu): …

Other personal information (free text up to 500 characters): …

ADD MORE FAMILY MEMBERS

note that the overall size of the file(s) should not exceed the maximum size that could be exchanged via DubliNet

FAMILY MEMBER(S) UNDER 6 YEARS: YES/NO

(If YES is selected, it will deactivate all boxes in relation to Eurodac data):

Part IV Information in case of lack of response by the receiving Member State on the submission under Parts II of the current form

To be filled in by the transferring Member State only when Article 25 (5), third subparagraph or Article 26 (3) fifthsubparagraph applies

DATE ON WHICH THE TRANSFERRING MEMBER STATE WILL IMPLEMENT THE TRANSFER

(to be selected from a calendar):…

LOCATION TO WHICH THE TRANSFER WILL BE IMPLEMENTED

(to be selected from the drop down menu based on the information in accordance with Article 23(1), second subparagraph): …

FLIGHT NUMBER (to be typed in): …

TIME OF ARRIVAL (to be selected from a clock):

…

DETAILS OF THE ITINERARY (to be typed in): …

Annex

ANNEX VI

STANDARD FORM FOR PRECONSULTATION AND GENERAL EXCHANGE OF INFORMATION FOR THE TRANSFER UNDER ARTICLE 26(1)(a)

Part I Request of a transfer under Article 26(1)(a)

To be filled in by the transferring Member State

Total number of persons to be transferred simultaneously: … (to be selected from a drop down menu)

The persons to be transferred have special needs: YES/NO

If YES is selected a filed for free text will be activated up to 3000 characters to describe the number of persons with special needs and the nature and character of these special needs

Intended date for the transfer: … (date to be selected from a calendar)

Intended form of transportation: … (to be typed in - air, sea or land, and if already known, the location of arrival communicated in accordance with Article 32(1) or (3) to which the transfer is planned to take place.)

Reference number of the request: (to be created by the transferring Member State to designate further references to the transfer; it should be a combination of the letter G and the number of persons to be transferred simultaneously as well as the intended date of the transfer, example: G-25/01062025) …

Part II Reply to the request of a transfer under Article 26(1)(a)

To be filled in by the receiving Member State

CONFIRMATION

If selected, the following field will be activated:

Preferred location: …

Preferred date(s) of arrival if different from the one suggested by the transferring Member State: …

CONFIRMATION FOR A REDUCED NUMBER OF PERSONS

If selected, the following field will be activated:

Number of persons to be included in the transfer: … (the number cannot be reduced below 10 persons given that this is the minimum number of persons for this type of transfer in accordance with Article 26(1)(a))

NON-CONFIRMATION

If selected a field with free text will be activated with up to 3000 characters to indicate the alternative type of transfer, including all necessary practical arrangements, such as location and date of the transfer(s)

Part III

To be filled in by the transferring Member State only in case of confirmation (full or partial) by the receiving Member State of the information submitted in Part II

Total number of persons to be transferred simultaneously: … (to be selected from a drop down menu)

Date of transfer (to be selected from a calendar): …

Mode of transportation (please select one of the following): …

Plane

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the flight number and other relevant information about the itinerary, including if a charter flight is used)

Train

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)

Bus

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary, including if a charter bus is used)

Boat/Ferry

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)

Other

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)

Location of the arrival (to be typed in): …

Estimated time of arrival at the destination (to be selected from a calendar + clock) …

Details of the escort (optional) (to be typed in – name, surname, service, contacts details): …

Persons subject to the transfer (lines to be added):

Reference number of the transmission individual transfer standard forms as set out in Annex Vdate of birthnationalitygendertravel requirementsother relevant information

Annex

ANNEX VII

STANDARD FORM FOR EXCHANGE OF INFORMATION

Part I

to be filed in by the requesting Member State

The current exchange is requested by … to …

(the name of the requesting Member State to be

generated automatically)

(the name of the requested Member State

to be selected from a drop out menu)

The current exchange of information concerns:

(only one of the following could be selected)

Nationality/-ies: … (to be generated automatically, including stateless persons + unknown)

Date of birth: … (optional, to be selected from a calendar)

Place of birth (town, region, country): … (optional, to be typed in)

Marital status: … (to be selected from a drop down menu)

Claimed relationship of dependency:

The applicant claims he/she is dependent on the person

The person is dependent on the applicant

Type of the dependence:

(when selecting any of the options below, a field with free text will be activated with up to 500 characters to describe the exact situation)

Pregnancy

Having a new-born child

Serious mental or physical illness

Severe disability

Severe psychological trauma

Old age

B.

DATA ABOUT THE PERSON TO BE IDENTIFIED IN THE TERRITORY OF THE REQUESTED MEMBER STATE

The current request for information is based on:

Applicant's statements

Other (if selected, a field with free text will be activated to describe the source of information up to 500 characters)

Relationship:

Parent

Sibling

Child

Personal information relevant for the identification of the person:

Surname: … ( to be typed)

Forename: … ( to be typed)

Sex: … (to be selected from a drop out menu)

Nationality/-ies: … (to be generated automatically, including stateless persons + unknown)

Date of birth: … (optional, to be selected from a calendar)

Contact details (if known):

Telephone number …

Address …

Other information …

Nationality/-ies: … (to be generated automatically, including stateless persons + unknown)

Date and place of birth: … (optional, to be selected from a calendar)

Residence status of the person: … (to be typed)

C.

EVIDENCE AND OTHER MATERIAL THAT COULD FACILITATE THE IDENTIFICATON OF THE PERSON

The relevant evidence and material is attached to the current request for information YES/NO

If YES is selected, the following fields will be activated:

Picture of the person

Other photographic evidence

(Copy) of official documents indicating the location of the person

Information concerning the legal residence of the person in the territory of the requested Member State

Other (if selected, a field with free text will be activated to describe the relation up to 500 characters)

If Article 51 is selected, the following fields will be activated:

DATA REGARDING THE PERSON CONCERNED

File number in the requesting Member State: … (to be typed)

Eurodac number in the requesting Member State (only if the person is above 6 years old): … ( to be typed)

Surname: … ( to be typed)

Forename: … .( to be typed)

Name at birth: … (optional, if different from above to be typed)

Aliases: … ( optional, to be typed)

Sex: … (to be selected from a drop out menu)

Nationality/-ies: … (to be generated automatically, including stateless persons + unknown)

Date and place of birth: … (optional, to be selected from a calendar)

Status of the person in the requesting Member State:

Applicant

Other (if selected, a field with free text will be activated to be further specified up to 500 characters )

INFORMATION REGARDING THE TYPE AND THE NATURE OF THE REQUEST

The requested information is necessary for the purpose of:

Determining the Member State responsible

Examining the application of international protection

Implementing another obligation pursuant to Regulation (EU) 2024/1351 (if selected, a field with free text will be activated to be further specified up to 500 characters)

Implementing a return decision

The following information is requested:

(it is possible to select more than one of the options listed above)

Personal details of the person concerned, namely full name and where appropriate, former names, nicknames or pseudonyms, current and former nationality, date and place of birth;

(if selected, a field with free text will be activated to further specify with up to 500 characters)

Personal details of family members, relatives or any other family relations of the person concerned, namely full name and where appropriate, former names, nicknames or pseudonyms, current and former nationality, date and place of birth;

(if selected, a field with free text will be activated to further specify with up to 1500 characters)

Information on identity and travel documents, including information on references, validity, date of issue, issuing authority and place of issue;

(if selected, a field with free text will be activated to further specify with up to 500 characters)

information necessary for establishing the identity of the person concerned, including biometric data taken of the applicant by the Member State concerned, in particular for the purposes of Article 67(8) of this Regulation, in accordance with Regulation (EU) 2024/1358.

(if selected, a field with free text will be activated to further specify with up to 500 characters)

information on places of residence and routes travelled;

(if selected, a field with free text will be activated to further specify with up to 500 characters)

information on residence documents or visas issued by a Member State;

(if selected, a field with free text will be activated to further specify with up to 500 characters)

Information on the place where the application was registered;

(if selected, a field with free text will be activated to further specify with up to 500 characters)

Information on the date on which any previous application for international protection was registered, the date on which the current application was registered, the stage reached in the proceedings and the decision taken, if any;

(if selected, a field with free text will be activated to further specify with up to 500 characters)

The grounds on which the applicant bases his or her application and, where applicable, the grounds for any decisions taken concerning the applicant

(possible to be selected only if the request is for the purposes of the examination of an application for international protection; if selected, a field with free text will be activated to further specify with up to 500 characters)

Part II

to be filled in by the requested Member State

Depending on the basis of the request, the respective section of this part will be activated to be filled in by the requested Member State

For requests on Article 23 (7) of Regulation (EU) 2024/1351

The person has been identified:

YES (if selected, the following fields will be activated)

Surname: … (only if different from the one indicated by the requesting Member State; to be typed)

Forename: … (only if different from the one indicated by the requesting Member State; to be typed)

Contact details:

telephone number …

address …

other information …

Relationship with the applicant confirmed:

YES

NO (if selected, a field with free text will be activated to describe the situation up to 500 characters)

Capacity of the person to take care of the applicant: YES/NO

When selected (valid for both options), a field with free text will be activated to justify the answer – up to 500 characters

OTHER RELEVANT INFORMATION: YES/NO

When selected (valid for both options), a field with free text will be activated to justify the answer – up to 500 characters

YES (if selected a field with free text will be activated to justify it up to 500 characters)

For requests of information in relation to Article 34 of Regulation (EU) 2024/1351

The person has been identified:

YES (if selected, the following fields will be activated)

Surname: … (only if different from the one indicated by the requesting Member State; to be typed)

Forename: … (only if different from the one indicated by the requesting Member State; to be typed)

Contact details:

telephone number …

address …

other information …

Relationship with the applicant confirmed:

YES

NO (if selected, a field with free text will be activated to describe the situation up to 500 characters)

Where applicable, capacity of the person to take care of the applicant:

YES (if selected a field with free text will be activated to justify it up to 500 characters) NO (if selected a field with free text will be activated to justify it up to 500 characters

Indications concerning legal residence:

Legal residence in accordance with Article 34 of Regulation (EU) 2024/1351 (if selected, a field with free text will be activated to describe the situation up to 500 characters)

In an on-going procedure for obtaining legal residence (if selected, a field with free text will be activated to describe the situation up to 500 characters)

Other (if selected, a field with free text will be activated to describe the situation up to 500 characters)

For requests in relation to Article 51 of Regulation (EU) 2024/1351

Depending on the exact scope and nature of the request submitted by the requesting Member State in Part I of the current standard form, the relevant fields (one or more) from the above will be activated for the requested Member State to provide information

•

Personal details of the person concerned

(if this category is selected, by the requesting Member State in Part I, the field below will be activated for the requested Member State)

Surname: … (to be typed)

Forename: … .(to be typed)

Name at birth: … (optional, if different from above to be typed)

Aliases: … (optional, to be typed)

Sex: … (to be selected from a drop out menu)

Current nationality/-ies: … (to be generated automatically, including stateless persons + unknown)

Former nationality/-ies: … (to be generated automatically, including stateless persons + unknown)

Date of birth: … (optional, to be selected from a calendar)

Age assessment done: YES/NO

Place of birth (town, region, country): … (optional, to be typed in)

Marital status: … (to be selected from a drop down menu)

•

Personal details of the family member of the person concerned

(if this category is selected, by the requesting Member State in Part I, the field below will be activated for the requested Member State)

Surname: …( to be typed)

Forename: … ( to be typed)

Name at birth: … (optional, if different from above to be typed)

Aliases: … (optional, to be typed)

Sex: … (to be selected from a drop out menu)

Nationality/-ies: … (to be generated automatically, including stateless persons + unknown)

Date of birth: … (optional, to be selected from a calendar)

Age assessment done: YES/NO

Place of birth (town, region, country): … (optional, to be typed in)

Marital status: … (to be selected from a drop down menu)

ADD ANOTHER FAMILY MEMBER (if activated, the fields listed above will be replicated also for the other document(s))

•

Information on identity and travel documents

(if this category is selected, by the requesting Member State in Part I, the field below will be activated for the requested Member State)

The person concerned has presented any identity or travel documents to the requested Member State? YES/NO

(if yes is selected, the fields below will be activated)

Type of document:… (to be selected from a drop out menu, including ID card, passport, visa, residence document, birth certificate, other)

Document No.: … (to be typed)

Validity: … (to be typed)

Date of issue: … (to be typed)

Place of issue: … (to be typed)

Issuing authority: … (to be typed)

A copy of the document(s) is attached to the current reply YES/NO

ADD MORE DOCUMENTS (if activated, the fields listed above will be replicated also for the other document(s))

•

Information necessary for establishing the identity of the person concerned

(if this category is selected, by the requesting Member State in Part I, the field below will be activated for the requested Member State)

Biometric data taken by the requested Member State concerned in accordance with Regulation (EU) 2024/1358: YES/NO

(if yes is selected, the field below will be activated)

Other information requested by the requesting Member State in Part I (if selected, a field with free text will be activated for up to 500 characters to further specify)

•

Information on places of residence and/or routes travelled

(if this category is selected, by the requesting Member State in Part I, the field below will be activated for the requested Member State)

The requested Member State has information about the applicant’s travel route and places of residence? YES/NO

(if yes is selected, the field below will be activated)

Travel route from the country of origin to the requested Member State, including the duration of stay in each place: … (to be typed)

•

Information on residence documents and visa

(if this category is selected, by the requesting Member State in Part I, the field below will be activated for the requested Member State)

The requested Member State issued the following documents to the applicant: … (to be selected from a drop out menu: residence permit, visa, none)

(if residence permit or visa is selected, the field below will be activated)

Document No.: … (to be typed)

Validity: … (to be typed)

Date of issue: … (to be typed)

Place of issue: … (to be typed)

Issuing authority: … (to be typed)

Ground for the document to be issued…(to be selected from a drop out menu)

A copy of the document needs to be sent to the requesting Member State

ADD MORE DOCUMENTS (if activated, the fields listed above will be replicated also for the other document(s))

•

Previous application for international protection and procedures

(if one or more of the categories relevant for the information regarding the previous applications is selected, by the requesting Member State in Part I, the fields below will be activated for the requested Member State)

The applicant has applied for international protection in the requested Member State YES/NO

(if yes is selected, the field below will be activated)

Date of the application:… (to be typed)

Place of the application: … (to be typed)

Reasons for the application mentioned by the applicant: … (to be typed)

The requested Member State has issued a decision on the application: YES/NO

(if YES is selected, the fields below will be activated)

International protection (to be selected from a drop-down menu) … was granted on: … (to be selected form a calendar)

The application for international protection was rejected on… (to be typed)

The applicant appealed the decision on… (to be typed) … based on … to be typed)

The court procedure is still ongoing: YES/NO

The following decision was made on: … (to be typed)

The decision became final on… (to be typed)

The applicant has the right to appeal by: … (to be typed)

The decision is based on the following grounds: … (to be typed)

(if NO is selected, the fields below will be activated)

The procedure is ongoing: YES/NO

The application was explicitly withdrawn YES/NO… (if yes is selected, additional information to be typed)

The application was implicitly withdrawn YES/NO … (if yes is selected, additional information to be typed)

Information on the grounds on which the applicant bases his or her application and, where applicable, the grounds for any decisions taken concerning the applicant: YES/NO

(if YES is selected, a field with free text will be activated for up to 1500 characters to further specify)

A return decision has been issued and/or implemented by the requested Member State YES/NO

(if yes is selected, the field below will be activated)

Return decision issued on: … (to be typed)

Return decision implemented on: … (to be typed)

Destination country: … (to be typed)

Other relevant information: YES/NO

(if YES is selected, a field with free text will be activated for up to 1500 characters to further specify)

Annex

ANNEX VIII

STANDARD FORM FOR THE EXCHANGE OF HEALTH DATA PRIOR TO A TRANSFER PURSUANT TO ARTICLE 50(1) OF REGULATION (EU) 2024/1351

(Common health certificate)

Date of issue:… (to be generated automatically)

Transferring Member State: … (to be generated automatically)

Reference number in the transferring Member State: … (to be generated automatically)

Responsible Member State: … (to be selected from a drop out menu)

Reference number in the responsible Member State: … (to be typed)

Eurodac number in the responsible Member State: … (to be typed)

Data identifying the person transferred

Surname: … (to be generated automatically)

Forename: … (to be generated automatically)

Date and place of birth: … (to be generated automatically)

Nationality(ies): … (to be generated automatically)

Sex: … (to be selected from a drop out menu)

Information regarding the transfer

Type of transfer: … (to be selected from a drop out menu: voluntary, supervised, escorted)

Means of transfer: … (to be selected from a drop out menu: car, train, plane, other to be specified)

I.

Information provided by the transferring Member State

Current condition of the person: … (to be selected from a drop out menu (more than one option can be selected): disabled, elderly, pregnant, minor, victim of torture or other form of physical violence, victim of rape or other form of sexual violence, victim of psychological violence, suffering from a psychiatric condition, suffering from any other condition that requires medical help)

The evaluation was based on: … (to be selected from a drop out menu: person’s self-assessment, provided by medical staff)

Medical diagnosis (if applicable): … (to be typed)

If applicable, specify the treatment: … (to be typed)

If applicable, specify the medication used: … (to be typed)

Duration of the treatment (when known): From… to … (to be typed)

Treatment needs to continue upon arrival in the responsible Member State until: … (to be typed)

Type of medical follow-up needed in the future (if known and considered necessary): … (to be typed)

II.

Information relevant during the transfer

The person is accompanied/assisted during the transfer: … (to be selected from a drop out menu: by medical doctor, by medical assistant, by security personnel, unaccompanied)

If the person is accompanied, please provide details on accompanying staff: … (to be typed)

Medical intervention/assistance required during the transfer: YES/NO

(If yes is selected, the following fields will be activated):

Wheelchair – if selected, the following fields will be activated:

The person is in possession of a wheelchair YES/NO

The situation of the person could be described as:

WCHR (ambulant but handicapped in walking); needs assistance in terminal to/from gate; needs wheelchair or similar when passengers are boarded/disembarking by walking over ramp; does not need assistance in a ramp bus, on passenger steps and in the aircraft cabin to/from seat, toilets and with meals;

WCHS (ambulant but more severely handicapped in walking: cannot use a ramp bus and needs assistance in boarding/disembarking (e.g. on passenger steps; does not need assistance in the aircraft cabin to/from seat, toilets and with meals.);

WCHC (non-ambulant: needs also assistance in the aircraft to/from seat, toilets and possibly with meals);

other – if selected, a field for free text up to 1000 characters will be selected to describe the exact nature of the situation

Mental health service

Medical escort – – if selected, the following fields will be activated:

Needed upon arrival/departure;

needed throughout the transfer;

other – if selected, a field for free text up to 1000 characters will be selected to describe the exact nature of the situation

Oxygen – if selected, the following fields will be activated:

Dosage: … (to be typed in)

Usage: PERMANENT/STAND-BY ONLY

other relevant information: … (optional, to be typed in up to 500 characters)

Other (free text up to 1000 characters to describe the exact assistance needed and any other relevant information)

Is the person subject to medication which might influence/alter the state of the person during transfer: YES/NO

(If yes is selected, the following text fields will open)

Which medication:… (to be typed)

Special needs during the transfer:… (to be typed)

III.

Considerations to be taken into account upon arrival

Medical assistance or assistance for special needs required upon arrival: YES/NO

If YES is selected, the following fields will be activated (multiple choice is possible):

Wheelchair – if selected, the following fields will be activated:

The person is in possession of a wheelchair YES/NO

The situation of the person could be described as:

WCHR (ambulant but handicapped in walking); needs assistance in terminal to/from gate; needs wheelchair or similar when passengers are boarded/disembarking by walking over ramp; does not need assistance in a ramp bus, on passenger steps and in the aircraft cabin to/from seat, toilets and with meals;

WCHS (ambulant but more severely handicapped in walking: cannot use a ramp bus and needs assistance in boarding/disembarking (e.g. on passenger steps; does not need assistance in the aircraft cabin to/from seat, toilets and with meals.);

WCHC (non-ambulant: needs also assistance in the aircraft to/from seat, toilets and possibly with meals);

other – if selected, a field for free text up to 1000 characters will be selected to describe the exact nature of the situation

Mental health service

Medical escort – – if selected, the following fields will be activated:

Needed upon arrival/departure;

needed throughout the transfer;

other – if selected, a field for free text up to 1000 characters will be selected to describe the exact nature of the situation

Oxygen – if selected, the following fields will be activated:

Dosage: … (to be typed in)

Usage: PERMANENT/STAND-BY ONLY

other relevant information: … (optional, to be typed in up to 500 characters)

Other (free text up to 1000 characters to describe the exact assistance needed and any other relevant information)

IV:

Explicit consent of the person transferred or of his/her representative for the transmission of the health information

To be selected:

Yes, by person concerned

Yes, by representative of the person concerned

The person is physically incapable of giving consent; please specify which vital interests could be affected:…(to be typed)

The person is legally incapable of giving consent; please specify which vital interests could be affected:…(to be typed)

The transmission of data is necessary to protect public health or public security; please specify why this is the case:…(to be typed)Any other comments:…(to be typed)

Annex

ANNEX IX

LAISSEZ-PASSER FOR THE TRANSFER OF APPLICANTS FOR INTERNATIONAL PROTECTION OR OF ANOTHER PERSON AS REFERRED TO IN ARTICLE 36(1), POINTS (b) AND (c), OF REGULATION (EU) No 2024/1351

Reference number in the transferring Member State: … (to be typed)

Reference number in the receiving Member State: … (to be typed)

Eurodac number in the transferring Member State: … (to be typed)

Issued pursuing to Article 46(1) of Regulation (EU) No 2024/1351 setting out a common framework for the management of asylum and migration in the Union and the functioning of the Common European Asylum System, establishing a mechanism for solidarity and laying down the criteria and mechanisms for determining the Member State responsible for examining an application for international protection lodged in one of the Member States by a third-country national or a stateless person.

Valid only for transfer from … (transferring Member State, to be generated automatically) to … (responsible Member State, to be selected from a drop out menu), with the applicant required to present him/herself at … (place to present him/herself after arrival in the receiving Member State, to be typed) by … (deadline for the applicant to present him/herself upon arrival in the responsible Member State, to be typed).

Issued at: … (responsible authority, to be typed)

Date of issue: … (to be generated automatically)

Surname: … (to be typed in)

Forename(s): … (to be typed in)

Place and date of birth: … (to be typed in)

Nationality (ies): … (to be typed in)

Alias: … (to be typed in)

The person to be transferred is accompanied by minors? YES/NO

(in case YES is selected, the following fields will be activated)

Surname: … (to be typed in)

Forename(s): … (to be typed in)

Place and date of birth: … (to be typed in)

Nationality (ies): … (to be typed in)

Alias: … (to be typed in)

Family relation: … (to be typed in)

Add more minors

For the Ministry of Interior:…

SEAL

The bearer of this laissez-passer has been identified by the authorities on the basis of … (travel/identity or other document presented to the authorities or applicant’s statement, to be typed).

This document is issued pursuant to Article 46(1) of Regulation (EU) No 2024/1351 only and cannot under any circumstances be regarded as equivalent to a travel document permitting the external frontier to be crossed or to a document proving the individual’s identity.

Annex

ANNEX X

TEMPLATE FOR MEMBER STATES TO COMMUNICATE THE INFORMATION NEEDED FOR THE CALCULATION OF THE FINANCIAL CONTRIBUTIONS

A.

Information to be provided by Contributing Member States

Fully or partially implemented. Value as agreed between the contributing and the benefitting Member States pursuant to Article 65(1) Regulation (EU) 2024/1351. Rows to be replicated as many times as necessary.

Measure implementedNumberValue (EUR)Responsibility Offsets (Art. 63 (3) and 63(4) AMMR)Alternative solidarity measures to MS XAlternative solidarity measures to MS YAlternative solidarity measures to MS Z

B.

Information to be provided by Benefitting Member States

Fully or partially implemented. Value as agreed between the contributing and the benefitting Member States pursuant to Article 65(1) Regulation (EU) 2024/1351. Rows to be replicated as many times as necessary.

Confirmation of the amount within the respective share of financial contributions based on the distribution discussed at the Technical-level Forum under the coordination of the EU Solidarity Coordinator, pursuant to article 60(2) of Regulation (EU) 2024/1351.

Measure implementedValue (EUR)Financial contributionsTotal:AMIF:BMVI:Alternative solidarity measures from MS XAlternative solidarity measures from MS YAlternative solidarity measures from MS Z

Annex

ANNEX XI

INFORMATION LEAFLET ON THE PROCESSING OF DATA WITHIN EURODAC

Template on What you need to know about Eurodac for applicants

– Eurodac general information template for adults (general audience)

TopicSimplified text versionCover pageTitle: What you need to know about EurodacObjectives

Why am I receiving this brochure?

You are receiving this brochure because your biometric data needs to be taken by the authorities. Biometric data means fingerprints and your photograph. This data, together with information on your identity and other relevant information, will be transmitted to the Eurodac database.

Your rights during this process and what is expected of you is explained in this brochure.

What is Eurodac?

Eurodac is a European database that stores and compares information on certain categories of person entering the EU+ countries. These categories are detailed in this brochure.

This database is used by 31 EU+ countries who can process your data and retrieve your information. The EU+ countries are listed at the end of this brochure.

If you travel to another EU+ country without permission and your data is taken again, all of your data that is stored in Eurodac will be seen by the authorities of that country. In some cases, your data will be updated with new information.

What is the aim of Eurodac?

Eurodac has five main aims:

(1) to help EU+ countries decide which country is responsible for examining an application for international protection

(2) to help monitor regular and irregular migration to the EU+ countries

(3) to share information between national authorities and prevent crime and terrorism

(4) to make sure that children arriving in Europe can be traced and protected

(5) to make sure other European databases containing information on aspects such as visas work correctly.

Categories of data subjects

Whose data is stored in Eurodac?

Eurodac contains data of people who are not nationals of an EU+ country who:

applied for international protection

crossed the border of an EU+ country without permission

have been disembarked to an EU+ country after being rescued at sea

are staying illegally in an EU+ country

arrived to an EU+ country through an EU resettlement or humanitarian admission programme or national resettlement programme

have been granted temporary protection.

Categories of authorities who can access Eurodac data

Who can see my data?

The national asylum authorities in the EU+ country will take your biometric data and transmit it, together with other relevant data, to Eurodac and receive the result of the comparison.

The EU Agency for Law Enforcement Cooperation and national police may request access to Eurodac for the purpose of preventing, detecting and investigating serious crimes and terrorism. They may search for your data in Eurodac.

IMPORTANT ! The authorities in your home country will not be able to access this information.

Obligations/Consequences of non-compliance

What happens if I refuse to give my fingerprints?

You are obliged by law to provide your biometric data.

There are important reasons why your fingerprints are needed. If you have applied for asylum, this is a necessary step in the procedure.

Fingerprint data can also help finding family members present in the EU+ countries.

If your fingertips are damaged, fingerprints will be taken again in the future.

If you damage your fingerprints on purpose, there will be negative consequences.

For example if you have made an application for asylum, the procedure may be stopped.

If the procedure is stopped in your case, this means you are no longer considered an applicant (asylum seeker). You will lose all rights connected to that status, now and in the future.

The authorities of the EU+ countries may use coercion as a last resort to obtain your biometric data. They may also detain you, as a measure of last resort, to determine or verify your identity.

You can find more information about the negative consequences of refusing to provide your fingerprints in the section at the end of this brochure titled other useful information.

Rights of the data subject

What are my rights regarding my Eurodac data?

Every EU+ country has an authority that controls data use. You have the right to contact the data controller and data protection officer and ask to access your data that is stored in Eurodac.

You can request your information to be corrected if you feel it is:

inaccurate and needs to be corrected

incomplete and needs updating

You can request that your information is deleted if you feel it is:entered into Eurodac unlawfully.

You can find the contact details for the data controller and data protection officer in the section at the end of this brochure titled other useful information.

If you would like to make a formal complaint about the handling of your data, you can contact the national supervisory authority.

You can find the contact details for the national supervisory authority at the end of this brochure in the section titled other useful information.

EU+ countries

The EU+ countries are:

the 27 Member States of the European Union (EU): Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and

4 other countries: Iceland, Liechtenstein, Norway and Switzerland.

Other useful information – Customisable section by MS with national specific information

TopicTextMS specific information on administrative measures for ensuring compliance with the obligation to provide biometric data

If you refuse to provide your fingerprint data to the authorities in this country, there will be specific consequences.

MS specific information on the contact details of the office of the data controller and data protection officer

Below you can find information on how to contact the office of the data controller and its data protection officer in this country.

The data controller can inform you about which of your personal data has been stored in Eurodac. If your personal data has not been stored accurately, you can request for this data to be corrected.

If you feel any of your information has been handled unlawfully you can request that this information is deleted by using the contact information below.

MS specific information on the rights of the data subject

In this country, you have the following specific rights regarding the use of your personal data.

MS specific information on the contact details of the national supervisory authorities

You can use the information below to contact the national supervisory authority in this country.

You can make a formal complaint to the national supervisory authority if you feel that any of your personal data has been handled unlawfully.

Template on Why is my personal data transmitted to Eurodac? for relevant categories of third country nationals

– Specific information template for relevant categories of third country nationals adults (general audience) –

1.1.

Applicants for International Protection

TopicTextCover pageWhy is my personal data transmitted to the Eurodac database?Objectives

Why am I receiving this brochure?

You have applied for international protection, which is also known as asylum, in this country.

This brochure provides more information on the data that will be stored by the authorities and for how long.

Why do I have to give my fingerprints and photograph?

The authorities in this country will take your fingerprints and photograph. This data, together with information on your identity and other relevant information, will be transmitted to the Eurodac database.

Eurodac connects certain categories of people who are not nationals of an EU+ country to their unique set of fingerprints and photograph.

This database is used by 31 EU+ countries who can process your data to retrieve your information. The EU+ countries are listed at the end of this brochure.

What is the Asylum and Migration Management Regulation?

The EU+ countries agreed to a common law called the Asylum and Migration Management Regulation which helps decide which country needs to examine an application for international protection. This law also allows EU+ countries to help each other if one country receives too many applications at the same time.

You are guaranteed that one of the EU+ countries will examine your application for international protection but you cannot choose which EU+ country will be responsible. The country that examines your application will be decided by the rules of the Asylum and Migration Management Regulation.

If you move to another EU+ country without permission and your fingerprints are taken again, all of your data that is stored in Eurodac will be seen by the authorities of that country.

Categories of information to be stored

What information is stored in Eurodac?

The following information is always stored:

your fingerprints

a photograph of your face

all the names you use now or have used in the past

your date of birth

your place of birth

your nationality or nationalities

your sex

copies of identity or travel documents you have used, where available, including information about their authenticity

the user ID of the officer who took your fingerprints and photograph and the dates your data was taken and transmitted

the country where you applied for international protection

the date of application for international protection.

The following information will also be stored in Eurodac wherenecessary:

the country responsible for examining your application

if you are relocated, the EU+ country of relocation

if your application was rejected and you do not you have the right to remain in the EU+ countries

if your application was considered under the border procedure and rejected or your application has been considered withdrawn

information on any visas issued to you by an EU+ country

information on any time you left the region of the EU+ countries

information on whether you accepted an offer to voluntarily return to your home country.

You have the right to access and amend incorrect information that is stored in Eurodac and request to delete your information if it has been handled unlawfully. You can contact the data controller to do this. The contact details of the data controller can be found in the brochure titled What you need to know about Eurodac.

Data retention period

How long will my personal data be stored in Eurodac?

Your information will be stored for 10 years and then deleted automatically.

If you obtain citizenship in an EU+ country before the expiry of this period, your data will be deleted. If your data is deleted, this will not affect your status in the country where you received citizenship.

Storage of data related to internal security

Is any other information stored in Eurodac?

The outcome of your security check will be stored if the authorities found that you might:

possess a weapon

be violent

have been involved in terrorism offences

have committed a serious crime for which you could be arrested in another EU+ country.

In such cases, it will be considered that you could pose a threat to internal security. This will be stored in Eurodac together with the applicable reason or reasons detailed above.

If the EU+ countries no longer consider you a threat to internal security, this information will be deleted.

You have the right to access and amend incorrect information that is stored in Eurodac and request to delete your information if it has been handled unlawfully. You can contact the data controller to do this. The contact details of the data controller can be found in the brochure titled What you need to know about Eurodac.

EU+ countries

The EU+ countries are:

the 27 Member States of the European Union (EU): Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and

4 other countries: Iceland, Liechtenstein, Norway and Switzerland.

1.2.

Third-country nationals apprehended in connection with an irregular crossing of an external border

TopicTextCover pageWhy are my fingerprints and photograph needed?Introduction/Objectives of relevant legislation

Why am I receiving this brochure?

You were found crossing the external border of an EU+ country without permission.

This brochure provides more information on the data that will be stored by the authorities and for how long.

Why do I have to give my fingerprints and photograph?

The authorities in this country will take your fingerprints and photograph. This data, together with information on your identity and other relevant information, will be transmitted to the Eurodac database.

Eurodac connects certain categories of people who are not nationals of an EU+ country to their unique set of fingerprints and photograph.

This database is used by 31 EU+ countries who can process your data to retrieve your information. The EU+ countries are listed at the end of this brochure.

Categories of information to be stored

What information is stored in Eurodac?

The following information is always stored:

your fingerprints

a photograph of your face

all the names you use now or have used in the past

your date of birth

your place of birth

your nationality or nationalities

your sex

copies of identity or travel documents you have used, where available, including information about their authenticity

the user ID of the officer who took your fingerprints and photograph and the dates when your data was taken and transmitted

the place and date you were found crossing the border without permission.

The following information may also be stored in Eurodac where necessary:

information on whether you accepted an offer to voluntarily return to your home country

information on any time you returned to your home country either by your own decision or if you were removed by the authorities

if you are selected for relocation, the EU+ country of relocation.

You have the right to access and amend incorrect information that is stored in Eurodac and request to delete your information if it has been handled unlawfully. You can contact the data controller to do this. The contact details of the data controller can be found in the brochure titled What you need to know about Eurodac.

Data retention period

How long will my personal data be stored in Eurodac?

Your information will be stored for 5 years and then deleted automatically.

If you obtain citizenship in an EU+ country before the expiry of this period, your data will be deleted. If your data is deleted, this will not affect your status in the country where you received citizenship.

Data related to internal security

Is any other information stored in Eurodac?

The outcome of your security check will be stored if the authorities found that you might:

possess a weapon

be violent

have been involved in terrorism offences

have committed a serious crime for which you could be arrested in another EU+ country

In such cases, it will be considered that you could pose a threat to internal security. This will be stored in Eurodac together with the applicable reason or reasons detailed above.

If the EU+ countries no longer consider you a threat to internal security, this information will be deleted.

You have the right to access and amend incorrect information that is stored in Eurodac and request to delete your information if it has been handled unlawfully. You can contact the data controller to do this. The contact details of the data controller can be found in the brochure titled What you need to know about Eurodac.

EU+ countries

The EU+ countries are:

the 27 Member States of the European Union (EU): Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and

4 other countries: Iceland, Liechtenstein, Norway and Switzerland.

1.3.

Specific information for third-country nationals disembarked following a search and rescue operation

TopicSimplified text versionCover pageWhy are my fingerprints and photograph needed?Introduction/Objective of relevant legislation

Why am I receiving this brochure?

You were disembarked in an EU+ country after being rescued at sea.

This brochure provides more information on the data that will be stored by the authorities and for how long.

Why do I have to give my fingerprints and photograph?

The authorities in this country will take your fingerprints and photograph. This data, together with information on your identity and other relevant information, will be transmitted to the Eurodac database.

Eurodac connects certain categories of people who are not nationals of an EU+ country to their unique set of fingerprints and photograph.

This database is used by 31 EU+ countries who can process your data to retrieve your information. The EU+ countries are listed at the end of this brochure.

Categories of information to be stored

What information is stored in Eurodac?

The following information is always stored:

your fingerprints

a photograph of your face

all the names you use now or have used in the past

your date of birth

your place of birth

your nationality or nationalities

your sex

copies of identity or travel documents you have used, where available, including information about their authenticity

the user ID of the officer who took your fingerprints and photograph and the dates your data was taken and transmitted

the EU+ country you entered after you were rescued.

The following information may also be stored in Eurodac where necessary:

information on whether you accepted an offer to voluntarily return to your home country

information on any time you returned to your home country either by your own decision or if you were removed by the authorities

if you are selected for relocation, the EU+ country of relocation.

You have the right to access and amend incorrect information that is stored in Eurodac and request to delete your information if it has been handled unlawfully. You can contact the data controller to do this. The contact details of the data controller can be found in the brochure titled What you need to know about Eurodac.

Data retention period

How long will my personal data be stored in Eurodac?

Your information will be stored 5 years and then deleted automatically.

If you obtain citizenship in an EU+ country before the expiry of this period, your data will be deleted. If your data is deleted, this will not affect your status in the country where you received citizenship.

Data related to internal security

Is any other information stored in Eurodac?

The outcome of your security check will be stored if the authorities found that you might:

possess a weapon

be violent

have been involved in terrorism offences

have committed a serious crime for which you could be arrested in another EU+ country.

In such cases, it will be considered that you could pose a threat to internal security. This will be stored in Eurodac together with the applicable reason or reasons detailed above.

If the EU+ countries no longer consider you a threat to internal security, this information will be deleted.

You have the right to access and amend incorrect information that is stored in Eurodac and request to delete your information if it has been handled unlawfully. You can contact the data controller to do this. The contact details of the data controller can be found in the brochure titled What you need to know about Eurodac.

EU+ countries

The EU+ countries are:

the 27 Member States of the European Union (EU): Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and

4 other countries: Iceland, Liechtenstein, Norway and Switzerland.

1.4.

Specific information for third-country nationals or stateless persons illegally staying in a Member State

TopicSimplified text versionCover pageWhy are my fingerprints and photograph needed?Objectives

Why am I receiving this brochure?

You have been found to be staying in this country without permission.

This brochure provides more information on the data that will be stored by the authorities and for how long.

Why do I have to give my fingerprints and photograph?

The authorities in this country will take your fingerprints and photograph. This data, together with information on your identity and other relevant information, will be transmitted to the Eurodac database.

Eurodac connects certain categories of people who are not nationals of an EU+ country to their unique set of fingerprints and photograph.

This database is used by 31 EU+ countries who can process your data to retrieve your information. The EU+ countries are listed at the end of this brochure.

Categories of information to be stored

What information is stored in Eurodac?

The following information is always stored:

your fingerprints

a photograph of your face

all the names you use now or have used in the past

all dates of birth you have used now or in the past

your place of birth

your nationality or nationalities

your sex

copies of identity or travel documents you have used, where available, including information about their authenticity

the user ID of the officer who took your fingerprints and photograph and the dates when your data was taken and transmitted

the EU+ country where you were found staying without permission.

The following information may also be stored in Eurodac where necessary:

information on whether you accepted an offer to voluntarily return to your home country

information on any time you returned to your home country either by your own decision or if you were removed by the authorities

if you are selected for relocation, the EU+ country of relocation.

You have the right to access and amend information that is stored in Eurodac. You can contact the data controller to do this. The contact details of the data controller can be found in the brochure titled What you need to know about Eurodac.

Data retention period

How long will my personal data be stored in Eurodac?

Your information will be stored for 5 years and then deleted automatically.

If you obtain citizenship in an EU+ country before the expiry of this period, your data will be deleted. If your data is deleted, this will not affect your status in the country where you received citizenship.

Data related to internal security

Is any other information stored in Eurodac?

The outcome of your security check will be stored if the authorities found that you might:

possess a weapon

be violent

have been involved in terrorism offences

have committed a serious crime for which you could be arrested in another EU+ country.

In such cases, it will be considered that you could pose a threat to internal security. This will be stored in Eurodac together with the applicable reason or reasons detailed above.

If the EU+ countries no longer consider you a threat to internal security, this information will be deleted.

You have the right to access and amend incorrect information that is stored in Eurodac and request to delete your information if it has been handled unlawfully. You can contact the data controller to do this. The contact details of the data controller can be found in the brochure titled What you need to know about Eurodac.

EU+ countries

The EU+ countries are:

the 27 Member States of the European Union (EU): Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and

4 other countries: Iceland, Liechtenstein, Norway and Switzerland.

Specific information for persons registered for the purpose of conducting an admission procedure under the Union resettlement and humanitarian admission framework

TopicSimplified text versionCover pageWhy are my fingerprints and photograph needed?Objectives

Why am I receiving this brochure?

You are being considered for resettlement or humanitarian admission to a Member State of the European Union (EU).

This brochure provides more information on the data that will be stored by the authorities and for how long.

What is resettlement and humanitarian admission?

You are being considered for resettlement or humanitarian admission to an EU Member State. This means that your case has been evaluated by the United Nations Refugee Agency (UNHCR) or another relevant institution.

One of the EU Member States will now decide whether they agree to admit you to live in that country and grant you international protection or humanitarian protection status.

Why do I have to give my fingerprints and photograph?

The authorities in this country will take your fingerprints and photograph. This data, together with information on your identity and other relevant information, will be transmitted to the Eurodac database.

Eurodac connects certain categories of people who are not nationals of an EU+ country to their unique set of fingerprints and photograph.

This database is used by 31 EU+ countries who can process your data to retrieve your information. The EU+ countries are listed at the end of this brochure.

They will check:

if you already have a valid protection status in an EU+ country

if you have already been accepted for resettlement or humanitarian admission by an EU Member State

if your application has been rejected by an EU Member State in the last 3 years on security grounds

if, within the last 3 years, you have not provided or have withdrawn your consent to be admitted to an EU Member State.

The EU Member State that registers your information will initially only check if any of the above applies to you. At this stage, your information will not be stored in Eurodac.

Categories of information to be stored

What information will be stored in Eurodac after the decision?

The following information is always stored:

your fingerprints

a photograph of your face

all the names you use now or have used in the past

your date of birth

your place of birth

your nationality or nationalities

your sex

copies of identity or travel documents you have used, where available, including information about their authenticity

the user ID of the officer who took your fingerprints and photograph and the dates your data was taken and transmitted

the EU Member State that registered you for admission and the place and date this took place.

The following information may also be stored in Eurodac where necessary:

if the EU member State that registered your information agrees to admit you and grant you international or humanitarian protection, the date this decision was made

if you were not admitted by the registering EU Member State, the date this decision was made and the reason they refused to admit you

whether you no longer want to be considered for resettlement to an EU Member State, by your own decision, or if the authorities believe this to be the case after you did not cooperate in the process, for example if you fail to attend an interview.

You have the right to access and amend incorrect information that is stored in Eurodac and request to delete your information if it has been handled unlawfully. You can contact the data controller to do this. The contact details of the data controller can be found in the brochure titled What you need to know about Eurodac.

Data retention period

How long will my personal data be stored in Eurodac?

It depends on the decision but could be either:

5 years, if the registering country allows you to be admitted or

3 years, if the registering country refuses to admit you on security grounds or

3 years, if you decide that you no longer wish to be admitted or the authorities believe this to be the case due to the fact you did not cooperate.

If you obtain citizenship before the expiry of this period, your data will be deleted. If your data is deleted, this will not affect your status in the country where you received citizenship.

EU+ countries

The EU+ countries are:

the 27 Member States of the European Union (EU): Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and

4 other countries: Iceland, Liechtenstein, Norway and Switzerland.

Specific information for persons resettled under a national resettlement or humanitarian admission program

TopicRelevant legal provisionSimplified text versionCover pageN/AWhy are my fingerprints and photograph needed?ObjectivesArticle 42(1)(b)

Why am I receiving this brochure?

You have been admitted to an EU+ country under a national resettlement or humanitarian admission scheme

This brochure provides more information on the data that will be stored by the authorities and for how long.

Why do I have to give my photograph and fingerprints?

The authorities in this country will take your fingerprints and photograph. This data, together with information on your identity and other relevant information, will be transmitted to the Eurodac database.

Eurodac connects certain categories of people who are not nationals of an EU+ country to their unique set of fingerprints and photograph.

This database is used by 31 EU+ countries who can process your data to retrieve your information. The EU+ countries are listed at the end of this brochure.

Categories of information to be stored